Policies & Procedures

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Policies & Procedures

Policy Workflow

In furtherance of the college’s focus on excellence, the Assistant Dean for Process Strategy and Excellence facilitates the periodic review of policies, and when policies are created or revised, the Assistant Dean advises on the people, process, and timeline that upholds the college’s collective decision-making standards and aligns the policy language with student success, operational efficiency, and institutional effectiveness. The President has provided the following direction on policy creation and review:

Ensure that all policies are reviewed at least once every three years.
Post complete and accurate policy information online.
Report to the President on the status of policy reviews.
Upon request, recommend individuals or teams who should be involved in ad hoc reviews to research and develop policy and the corresponding timeline. The Assistant Dean may call upon administrative subject matter experts and/or the following shared governance leaders to solicit input on who should be involved where broad input is desired:
- SGA President or designee, student representative
- Faculty Senate Presiding Officer or designee, faculty representative
- Staff Council President or designee, staff representative

Policy Terms

A policy is a set of basic ideas or principles adopted by a governing body intended to guide and determine decisions and actions.

A procedure (a.k.a. practice, process, or workflow) is a sequence of actions that is the official or accepted way of accomplishing a particular task.

Policy Creation and Review Workflow

Policies are created and regularly reviewed by agile teams of subject matter experts, including faculty, administrators, and staff. Policies may be proposed and advanced from any area of the college, and the President of the College and/or College Board of Trustees provide final approvals for policy directives. Technical assistance is provided by the Assistant Dean for Process Strategy and Excellence.

Approval and Recording Process

College VP/Shared Governance Leader
Distribute policy to EXALT and/or Cabinet for further comment, review, and/or acceptance. Refer policy to the President for approval.
College President
Approve the policy and authorize distribution.
Assistant Dean for Process Strategy
Record and publish approved policy.
Director of Strategic Marketing and Communications
Provide public notification and update the website.

Policies

Academic & Student Affairs

ACADEMIC AFFAIRS

Enrollment Policy
Rights and Responsibilities Policy
Classes Policy
Academic Progress Policy,
Graduating Policy,
Student Records Policy
Should include: Title IX,
Accessibility Services,
Preferred Name,
Bias/Hate Crime Response,
Student Grievance Procedures

Policies & Procedures

Policy Workflow

Policy Terms

Policy Creation and Review Workflow

Approval and Recording Process

Policies

Academic & Student Affairs

Campus Life & Student Conduct

Equity, Diversity, and Compliance

Governance & Administrative Services

Events, Facilities & External Use

Technology & Data Use

Finance & Business Operations

Workforce & Community Engagement